Skip to navigation Skip to content Skip to footer
Hill College Athletics

Student-Athlete Medical Clearance Checklist

Below is a checklist of items that must be completed prior to participation in any Hill College Athletics practice, scrimmage, or game, including obtaining and submitting your physical and completing Hill College Athletics Medical Paperwork on Sportsware. 

Physical Exam

  • Athletes must complete the physical packet annually in its entirety prior to being cleared to participate in any Hill College Athletics practice, scrimmage, or game. Download the physical packet here.
  • Physical must include physician's printed name, signature, phone number, and date of physical.
  • Athletes will need to print the physical packet, complete the first three pages, and take the completed portions with the physical page to be cleared by a medical professional with one of the following four medical credentials: physician (MD), osteopath (DO), physician's assistant (PA), or nurse practitioner (NP).  Physicals that are signed by any other medical specialty will not be accepted. 
  • Physicals will only be accepted that are on the official Hill College physical packet.  Any other physical format will not be accepted unless pre-approved on an individual basis by the athletic training department.
  • If these items are not completed, the physical will be deemed invalid, and the athlete will not be cleared to begin workouts until they are completed. 
  • Upload the physical packet under the 'Forms' tab in SportsWare. Only scanned PDFs will be accepted. Please submit a clear scan of the form with nothing else in the scan. If you do not have access to a scanner, a scanner app can be downloaded on your phone. 
SPORTSWARE
  • All athletes must create a SportsWare account, complete the "My Info" section, and complete the "Forms" tab. Directions on how to create and complete your SPortsWare account can be found here.
  • Upload images of insurance card, front and back, under the insurance area in the "My Info" section. Clear, legible images from your phone are accepted and preferred. 
  • Submit PDFs of completed physical packet to your account. 
  • Please be advised that this step may take time to complete and must be done as soon as possible. This is required for NJCAA clearance to participate.  

PAST INJURY CLEARANCE

  • If you have had an injury that has required an MRI, physical therapy, and/or surgery in the last 12 months, you must submit a clearance note from your physician stating current participation status to your SportsWare account under the ("Forms" tab) before being cleared for participation in any practice, scrimmage or game.  This requirement can be included as part of your physical packet or submitted separately.